City Council Rules of Procedure
|TABLE OF CONTENTS
|V. PROCEDURAL RULES
V.B. Expedited Resolutions
V.D. Form of Motions
V.E. Motions Allowed During Debate
V.F. Motions to Approve Agenda
V.G. Reconsideration of Ordinances, Resolutions and Motions
V.I. Patrons of Papers
V.J. Withdrawal of Paper by Chief Patron
V. PROCEDURAL RULES
V.A. Resolutions: No resolution shall be passed or adopted at any regular or special meeting on the day of its introduction except as provided in Rule IV(B)(1) or V(B).
V.B. Expedited Resolutions: Notwithstanding any provision of Rule VI to the contrary, a resolution may be heard on the day of its introduction only if a motion for expedited consideration is made and seconded and the motion is adopted by a vote of at least six Members of Council. As a requisite for such motion, a notice containing the purport of the resolution must have been forwarded to each Member of Council, to the City Clerk, and to the Mayor as soon as is practicable before consideration of the resolution. If a motion for expedited consideration passes, action on the resolution may be taken by a simple majority unless otherwise required by law.
V.C. Appointments: Appointments to Standing Committees of Council and to authorities, boards and commissions shall be made only by resolutions adopted by Council, by the President of the Council if authorized by Council or by the Mayor if so provided by law. Any appointments authorized by the President of the Council or the Mayor shall be in writing filed with the Clerk’s Office. No nomination of a person to a city board or commission may be voted on unless the nominee is present at the meeting when the Council considers the appointment, has first filed with the Clerk a completed personal information form of the type attached hereto, and copies of that form have been provided to all Members of Council. If a nominee is not present at the meeting when the Council considers the appointment, the appointment resolution will be continued to the next regular meeting. This section shall apply both to initial appointments and to reappointments; however, nothing in this section shall be interpreted or construed to require that persons whom Council is reappointing to authorities, boards or commissions be present at the meeting at which the Council considers such reappointment.
V.D. Form of Motions: When a motion is made, it shall be stated by the President of the Council and the Clerk; and, if made in writing, shall be read before being debated. Every motion shall be reduced to writing if the President of the Council or any Member of Council so requests.
V.E. Motions Allowed During Debate: When a question is under debate, no motion may be made except a motion to adjourn, to table, to call for the previous question, to postpone or continue the matter to a subsequent meeting, to refer the matter to a committee, or to amend, which several motions shall take precedence in the above order.
A motion to table, if requested by a Member, shall be by roll call vote, and the ayes and noes thereon shall be recorded in the journal.
V.F. Motions to Approve Agenda: A motion to approve the agenda and/or strike from or add to the agenda any ordinance, resolution or motion shall be made at the time provided in the agenda, except as may be otherwise provided in Rule IV(F), concerning approval of the consent agenda. The motion shall be debatable and shall be determined by simple majority vote. Any ordinance or resolution struck from the agenda may be again introduced and considered at any time notwithstanding the provisions of Rule V(G), but when introduced again must be deemed and considered as a new ordinance or resolution.
V.G. Reconsideration of Ordinances, Resolutions and Motions: No ordinance, resolution or motion acted upon by the Council shall be again brought forward during the same term of Council other than for amendment or repeal. Provided, however, a motion may be made no later than the next following meeting for reconsideration of the vote on any ordinance, resolution or motion by a Member who voted with the prevailing side. If the motion to reconsider is adopted by the vote of at least six Members, the ordinance, motion or resolution shall be reconsidered.
V.H. Journal: The City Clerk shall prepare and maintain an adequate journal of the proceedings of the Council, the contents of which journal shall comply with all requirements of section 2.2-3707(I) of the Code of Virginia concerning the keeping of minutes of open meetings. He or she shall not be required to include the text of speeches in the journal.
V.I. Patrons of Papers: Every ordinance or resolution shall identify the name or names of the patrons. The chief patron’s name shall be listed first, and no other person shall be listed as a patron without both the chief patron’s permission and the person’s permission.
V.J. Withdrawal of Paper by Chief Patron: The chief patron of an ordinance or resolution shall have the right to withdraw such ordinance or resolution at any time after introduction but prior to a motion to adopt, reject or strike by the Council. The City Clerk shall develop a withdrawal form for chief patrons to use in withdrawing ordinances or resolutions. In order for an ordinance or resolution to be withdrawn, the chief patron (not a designee thereof) must sign a completed form, and the form must be submitted to the City Clerk. After receiving a form, the City Clerk shall (i) furnish all Council Members and the Mayor or the designee thereof with a copy of any such withdrawal forms received by electronic mail message or another method acceptable to the City Clerk, (ii) cease all future efforts to advertise the withdrawn ordinance or resolution or to place the same on any agenda of the Council or a committee thereof and (iii) take such other action as the City Clerk may deem necessary to ensure that the ordinance or resolution is withdrawn from the Council’s consideration.