City Council Rules of Procedure
|TABLE OF CONTENTS
|II. TIME AND PLACE OF MEETINGS
II.A. Regular Meetings
II.B. Special Meetings
II.C. Cancellation of Meetings
II.D. Open Meetings
II. TIME AND PLACE OF MEETINGS
II.A. Regular Meetings: Regular formal meetings of the Council shall be held on the second and fourth Mondays of each month at 6:00 p.m. at Council chambers or at other locations designated by Council.
II.B. Special Meetings: The time, place and agenda of special meetings of Council shall be determined by a majority vote of Council. In addition, special meetings of Council shall be held when requested by the Mayor, the President of the Council, or three or more Members. Such request shall be made to the Clerk, who shall contact each Member of Council at least twenty-four hours prior to the meeting in order to schedule it at a time which will be convenient for the largest number of Council Members. The Clerk shall deliver to each Member of Council, by hand, facsimile or electronic mail, written notice of any special meeting at least twenty-four hours before the time designated for such meeting. The notice shall contain the time, place and agenda item or items of business to be transacted at the meeting. No other business shall be transacted at such meeting except by the unanimous consent of all Members of Council. The Clerk shall notify the public of the time, place and agenda of all special meetings in advance thereof.
II.C. Cancellation of Meetings: Council may dispense with the holding of either or both of the regular meetings of the month of August and the second regular meeting in December. Whenever the second Monday or the fourth Monday in any month is a legal holiday, as prescribed by the rules of the Personnel Board, the regular meeting of the Council shall be held on the following day.
II.D. Open Meetings: All meetings shall be open to the public, provided that Council may, for the purposes provided for in the Virginia Freedom of Information Act, upon motion made, seconded and duly adopted, meet in a closed meeting. Council may not take any official action in a closed meeting; and if official action is required on any matter discussed in a closed meeting, that official action may be taken only by recorded vote of Council in an open meeting.