Richmond City Charter

CHAPTER 4. COUNCIL

Sec. 4.04. City Clerk.

The Council shall appoint a City Clerk for an indefinite term. He/She shall be the Clerk of the Council, shall keep the journal of its proceedings and shall file the original draft of all ordinances and shall maintain an index of all such ordinances. He/She shall be the custodian of the corporate seal of the City and shall be the officer authorized to use and authenticate it. All records in his/her office shall be public records and open to inspection at any time during regular business hours. He/She shall receive compensation to be fixed by the Council and all fees received by him/her shall be paid into the City treasury. He/She shall appoint and remove a deputy City Clerk, who shall be authorized to act as acting City Clerk in the absence or disability of the City Clerk, and all deputies and other employees in his/her office, and shall have such other powers and duties as may be prescribed by this Charter or by ordinance. (Acts 1977, ch. 513, § 1; Acts 1998, ch. 711; Acts 2005, ch. 844, § 1)

Overview

The mission of the Office of the Richmond City Clerk is to ensure the preservation, integrity and accessibility of the City’s official record through the shared management of the legislative process, to provide administrative and technical support to the City Council, to disseminate accurate information concerning legislative decisions and policies, and to protect the City Seal.

Agency Overview- The Office of the City Clerk is a user-friendly agency, committed to providing prompt, professional and courteous service. It is the duty of the City Clerk to: maintain the official record of legislation considered by Council; preserve an accurate and concise journal of all City Council proceedings; function as the filing officer for various regulations, protests, petitions, statements of economic interest; assure proper notification to citizens of impending legislations, traffic studies and agreements; perform Oaths of Office for City Officials; process Mayoral vetoes; maintain comprehensive information on Boards, Authorities, Commissions and Committees by managing the database which contains information on the various entities; timely process board applications and information to aid Council and the Mayor in fulfilling appointments and certify official documents of the City.

2011 Proposed Biennial Fiscal Plan